© Hunter Outdoor Ceremonies
Frequently Asked Questions

1.  ​How do I make a booking with Hunter Outdoor Ceremonies?
We would be delighted to style your ceremony for you!  Please refer to our 'Contact' page and fill in your details.  We will get back to you asap with a quote.  If you would like to go ahead a make a booking, a 20% deposit is required to confirm.  The deposit is non refundable as we turn away other clients for the date/time you reserve. We accept cash , bank deposit or cheque.

​​2.  How soon should I make my booking with Hunter Outdoor Ceremonies?
We can reserve your date up to 18 months in advance & your deposit will secure this. It is advisable to book as soon as possible if you want your wedding during peak times (September to April). At the most we can accommodate 2 weddings per day. We will also try to accommodate last minute bookings if we can.

3.  What does Hunter Outdoor Ceremonies Do?
Hunter Outdoor Ceremonies specialise in the design and set up of beautiful beach, garden and home wedding ceremonies. We provide all your wedding ceremony hire equipment as a package e.g chairs, aisle runner, arch. We deliver, set up, pack up and can even co-ordinate your ceremony.

4.  Do you offer a DIY option or hire out individual items?
We don't hire out individual items but you can design your own package if you like the DIY option. If you would like to start from scratch there is a minimum of $600 for a package, ask us for a quote on what you would like. We deliver, decorate and pack up everything for you. Taking the stress out of your day so you & your guests can enjoy every moment.
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5.  Do I pick the location or do you have set ceremony locations?
The location is your choice, but we can certainly recommend our favourites based on your interests. An additional travel fee may apply depending on location.

6.  What does 'travel or site access fees may apply' mean?​
All of our packages come inclusive of some travel. This is our set radius of the general Newcastle area.  Please let us know your desired location and we will let you know if there are any additional travel fees.​  An surchage may apply if the ceremony is to be set up in a difficult to access location.

7).  Do I need a permit to have a beach or garden ceremony?
Yes, a council permit is required to hold a wedding ceremony at a public location (unless it is on a private property/venue). Please contact the appropriate authority or council for booking forms & information on fees and regulations. There may be certain terms and conditions to abide by so keep them in mind as there may be fines if you don't. We require a copy of this permit no later than one month prior to your wedding so we can carry a copy with us when setting up, should there be any concerns by anyone. We would be more than happy to help, should you have any questions. This should be at the top of your to do list to secure your chosen site early, as these can be booked out well in advance.

Application forms and information on council permits can be found through the below links:​

Newcastle City Council:             http://www.newcastle.nsw.gov.au/Explore/Parks/Wedding-Ceremonies 
​Lake Macquarie City Council: ​  http://www.lakemac.com.au/recreation/parks-and-playgrounds/hire
​Port Stephens Council:              http://portstephens-new.local-e.nsw.gov.au/index.php?option=com_jentlacontent&view=article&id=1132806%3Aweddings-at-parks-and-beaches&Itemid=4045should



8.   Do you book our council permit, private property or venue?
No, please contact your council or venue directly to make your booking.

9.   Can I add additional items eg more chairs, decorations or an arch to an existing package?
Yes, you certainly can. Please contact us for a quote. If you would like to start with the basics, please see our 'Secret Garden' & 'Private Island' Packages. Or if you would like to design your own, packages are a $600 minimum. Please contact us for a quote.

10.  Do you decorate receptions also?
No, we specialise in the ceremony component of the wedding only. We can refer you to some recommended reception venues, florists and hire companies if your after some advice.

11.   What does a 'Ceremony Stylist' Do?
Your 'Ceremony Stylist' will personally meet with you at your chosen location prior you your wedding day to discuss your requirements and how you would like things set out. All of our packages are inclusive of a Stylist and one location visit with them. They are also there on the day to deliver, set up and remove the package.

12.   Do you offer a discount if my wedding is on a weekday?
No, there are no discounts for weekday weddings.

13.   When is the best time for an outdoor ceremony?
The most popular times of the year for a Newcastle/Hunter Region wedding are during the months of Spring & Summer. September to April are the busiest wedding months.Saturdays are the first to book up, but the new trend of a Friday wedding saves couples money and avoids the crowds outdoors that the warmer months bring. To avoid the heat a morningwedding boasts beautiful light & less people.

14.   Can I use a beach package in a garden setting instead?
Yes of course! We can set up any of our packages in either beach or garden settings.

15.   Do you offer electrical equipment eg PA system, speakers, music player?
No, please see your celebrant or musicians about what equipment they bring or will require. If you book a 'Wedding Ceremony Co-Ordinator' with you package they will play any pre recorded music on the music player you provide. Please note, a beach wedding can drown out an ipod or small music device (ocean waves etc) the sound will carry better with a battery operated amplifier or musicians.
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16.   Where is Hunter Outdoor Ceremonies located?
We are located in Newcastle NSW and service the Newcastle, Hunter Valley, Lake Macquarie & Port Stephens areas. We are happy to consider other areas (extra travel charges apply depending on location).

17.   What happens if we have to cancel?
The 20% deposit is non refundable. For bookings cancelled over 30 days prior to the ceremony, all payments made will be refunded, less the 20% deposit. If the booking is cancelled within 30 days of the wedding (including the day of) for any reason, 50% of your booking will be refunded - due to preperations & holding of date and decor. If your booking is postponed (not cancelled) and moved to another date, your account remains and is just transferred to the new booking date. The new date must be within 12 months of your original date.

18.  Will there be other people at the beach/park?
Yes. Nearly all beaches and parks are public. You can reserve an area in a park via your council booking. We cannot reserve any part of the beach but if there is a surf club ,they are very co-operative in assisting with any needs and may even rope off the area prior to our arrival to set up. If you are concerned about crowds, the winter months or a sunrise wedding are helpful but typically you will only have some onlookers from a distance in any public setting.

19  What if it rains on my wedding day?
Unfortunately it’s impossible to guarantee perfect weather on your wedding day, so we always discuss a wet weather plan with you prior to the day. An alternative venue is a good idea to avoid last minute stress. Minimum of 3 hours notice prior to the ceremony start time is needed for us to change to the wet weather option. If possible your reception venue would be recommended,  a nearby hotel/resort or we can recommend a marquee through a third party. Normally you would require atleast 48hrs notice for a marquee but it depends on the vendor. Please notify us of your wet weather back up plan no later than 30 days prior to your wedding, to avoid any stress on the day should you have to use it.

20.  When will my ceremony be set up?
Your ceremony will be set up and ready to go by 30min prior to the start time. This gives photographers, musicians, guests etc time to get organised prior to your big arrival. If for any unforeseen curcumstances this cannot be done e.g another wedding taking place or booking time restrictions, we will do our best to be set up as soon as possible.

21. Do you have a showroom or can I look at my package set up?
We don't have a showroom as yet but your more than welcome to come along to have a peek at a wedding we have set up.​​​ Please see our packages for sample photos also. We might also have additional photos to email you.


22.  Can I use fresh flowers instead of the silk ones featured in the packages?
Yes, you certainly can. We don't organise what flowers you would like, that's entirely up to you & your florist. Your Ceremony Stylist can drop off the empty urns to your selected florist prior to your wedding day for a $100 fee. If you would like to use fresh flowers in other decor please discuss what you would like done. We can recommend some florists if you need some advice.

23. Will you travel to Sydney?
No we dont do weddings in Sydney.​​​


24. Is there a long weekend or public holiday surcharge?
Yes, long weekend surcharge is $200, public holiday is $500​​​.
1. How do I make a booking with Hunter Outdoor Ceremonies?
2. ​How soon should I make my booking with Hunter Outdoor Ceremonies?
​3. What does Hunter Outdoor Ceremonies Do?​
​4. Do you offer a DIY option or hire out individual items?
5. ​Do I pick the location or do you have set ceremony locations?
6. ​What does 'travel or site access fees may apply' mean?​
7. ​Do I need a permit to have a beach or garden ceremony?
8. ​Do you book private properties/venues?
9. ​Can I add additional items eg more chairs, decorations or an arch to an existing package?
10. ​Do you decorate receptions also?
11. What does a 'Ceremony Stylist' Do?​
​12. Do you offer a discount if my wedding is on a weekday?
​13. When is the best time for an outdoor ceremony?​
14. ​Can I use a beach package in a garden setting instead?
15. ​Do you offer electrical equipment eg PA system, speakers, music player?
​16. Where is Hunter Outdoor Ceremonies located?
17.​ What happens if we have to cancel?
18. ​Will there be other people at the beach/park?
​19. What if it rains on my wedding day?
​20. When will my ceremony be set up?
​21. Do you have a showroom or can I look at my package set up?
​22. Can I use fresh flowers instead of the silk ones featured in the packages?
23. Will you travel to Sydney?​
24. Is there a long weekend or public holiday surcharge?​